Purpose of the post
•Ensure that the people of Gwynedd are at the heart of everything we do.
•Assist and support the Personnel Administration service to provide a professional service and ensure that the Improvement Plan of the Human Resources Department is implemented.
•Assist and support the Human Resources Administrative Officers to provide a professional service and ensure that the Improvement Plan of the Human Resources Department is implemented.
•Ensure that the Gwynedd Jobs System Data is current for structure accuracy on the Staff Self Service.
•Support Senior Managers and Service Managers with the use of the staff Self Service and Gwynedd Jobs System
•Contribute to every element of the Self-Service system Testing modules (e.g. register of staff who do not have access to Council accounts, Payslip, Leave, Timetabling Modules)
•Quality assurance
•Lead on elements e.g., Support and Mentor individuals on how to use the modules within the Staff Self-Service system
Responsibility for functions
•-
Main duties
•Be a part of a team that deals with enquiries from Heads of Department, Managers, Staff, the public and external organisations.
•Need to pay attention to detail and the need to be careful and thorough when inputting data accurately to the Gwynedd jobs system.
•Check, implement and update the Gwynedd Jobs System data by making enquiries with Services in order to ensure that the structure reports correctly (webmaster reports)
•Train managers and staff on Staff Self-Service modules.
•Use expertise to identify and research continuous developments.
•Support administration of the recruitment process, including the following:-
•Co-ordinate with advertisement agencies and external advertisers
•Arrange interviews
•Deal with job enquiries and send out information packs in a timely manner.
•Co-ordinate arrangements with candidates
•Administrate UKVI right to work documents and comply with relevant legislation, regulations and policies that Gwynedd Council has.
•Administrate documents for DBS checks through the relevant system
•Implement and administrate arrangements e.g., ‘Bring-Ups’, maternity, paternity, adoption, parental leave and the right to work flexibly by complying with Gwynedd Council’s policies.
•Check and update job descriptions and person specifications.
•Support to maintain staff records correctly in accordance with Gwynedd Council's policy and Data Protection legislation.
•Assist in administrating admin desks, for example: Human Resources Desk, Jobs, and Staff Self-Service.
•Ensure that the correct forms are kept up-to-date on the intranet.
•Responsibility for self-development.
•Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
•Operate within the Council’s policies in relation to equal opportunities and equality.
•Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
•Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
•Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
Special circumstances
•-