Purpose of Post 
Ensure that the people of Gwynedd are at the centre of everything we do.
To provide office and administrative support to the unit.
 
Responsibility for Resources.  e.g. staff, budgets, equipment
To administrate the unit's financial procedures.
 
Main Duties
Provide administrative support – typing, filing, answering the phone and ensuring the operation of the Council’s internal administration systems (annual leave, sickness, timetables etc.) and arranging meetings.
Arrange to collect performance management statistics and data and record as required.
Take minutes and type meeting minutes as required.
Maintain paper and electronic filing systems.
Assist with the internal / external post system and track correspondence.
Photocopy, fax, scan and file.
Type letters, meetings, assessments, memoranda and forms.
Keep the supply of relevant forms in order (usually electronically).
Assist the manager by giving effective administrative support, including compliance with the unit's registration requirements.
Ensure compliance with health and safety regulations.
Assist with keeping a record of children in receipt of a service from the unit.
Responsibility for self-development.
Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
Operate within the Council’s policies in relation to equal opportunities and equality.
Responsibility for managing information in accordance with the Council’s information management standards and guidelines.  Ensure that personal information is treated in accordance with Data Protection legislation.
Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
Undertaking any other reasonable duty which corresponds with the salary level and responsibility level of the job.
Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
 
 Special Circumstances.  e.g. the need to work unsociable hours, special working arrangements etc.
A part-time post and the hours can be flexible via an agreement with the manager, where the requirements of the unit's management are met. 
 
The above is only an outline of the duties of the post to provide an idea of the responsibility levels associated with the post. This job description is not comprehensive and the duties of the post could change from time to time without changing its basic nature and level of responsibility.