Purpose of the Post.
 • Ensure that the people of Gwynedd are at the heart of everything we do.
• Provide administative support in English and Welsh to the team – computer inputting, typing and filing, answering and dealing appropriately with phone calls.
• Ensure messages are recorded and shared in a timely manner.
• Arrange and take minutes at meetings.
• Ensure implementation of the Council’s internal administative systems (annual leave, illness etc)
• Ensure that finance permissions and invoices are processes efficiently. 
Responsibility for functions. e.g. staff, budgets, equipment
 • Order office stationery as needed.
• Support and provide guidance to the team clerk.
Main Duties
 • Administration of Child Protection Case Conferences, i.e. arrange meetings, take minutes and distribute them.
• Input information into the Council’s electronic systems as needed.
• Ensure that there are effective arrangements for notifying system administatiors of changes to the Child Protection Register (CPR), Looked After Children (LAC) and Court Orders and notify other Local Authorities of CPR and LAC children residing in their areas.
• Ensure that there is an appropriate stock of stationery and Office Equipment for Service work.
• Support colleagues with administrative work as needed.
• Attend specified task groups.
• Ensure leaflets are available and are up to date.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused. 
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
 • Attend meeting outside the office to take minutes as needed.