PURPOSE:
Provide assistance and support for the school’s administration team for learner groups and academic year groups.
CYFRIFOL I: Under the guidance of the Senior Leadership Team and accountable to the School Business Manager and Office Manager. 
DISCLOSURE LEVEL: Enhanced
MAIN DUTIES AND RESPONSIBILITIES:
Provide assistance and support in the efficient and effective day to day organisation of academic year groups and associated administrative tasks
Assist with the organisation and preparation of materials for events such as Parents Evenings, Open Evenings and Induction Days, including liaising with the IT Manager and their assistant for virtual online sessions
Assist with the arrangements for admissions to the school
Producing and manipulating data and reports as required
Under direction, to liaise effectively to ensure that information is shared appropriately.
For Faculty support:
Use Management Information Systems and Microsoft Office programmes such as Word, Excel, PowerPoint etc to prepare documents and presentations and to develop and maintain data bases
Assist in the development and reproduction of materials for a faculty under the direction the of the Head of Faculty as well as members of the Faculty Management Team when so required
To assist in the photocopying, stapling, laminating, and binding of materials
Help to keep notice boards up to date
Maintain records
Take notes and produce minutes of meetings
Respond appropriately to telephone and electronic messages
Support and assist with the preparation, reproduction, collation and filing of documents
Assist in liaising and fostering links with external agencies and various curriculum areas of the school
Administrative Support in relation to school trips.
Other responsibilities
To participate in the school’s appraisal scheme, ensuring that performance standards and targets are set and met within the agreed timescale
Liaise with and complete work for staff of the school
General office duties to include but not limited to answering phone calls and queries, emails, printing, supporting visitors on site, dealing with pupils and parents/carers.
To undertake any other reasonable duties as directed.
General
Responsible for self-development.
Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the school’s Health and Safety Policy.
Operate within the school’s policies in relation to equal opportunities and equality.
Responsibility for managing information in accordance with the School’s information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
Undertaking any other reasonable duty which corresponds with the salary level and responsibility level of the job.
Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
The list of responsibilities above is not exhaustive, administrative staff may be asked to undertake all reasonable additional duties as directed by SLT or their line manager.
The job description and allocation of particular responsibilities may be amended by agreement from time to time.