Purpose of the post
• Ensure that the people of Gwynedd are at the heart of everything we do.
•Manage, or assist on, projects under the direction of the Principal Buildings Surveyor / Senior Manager to ensure that service is provided successfully in accordance with the specific requirements of the Client’s brief in terms of cost, time and quality.
•To develop a personal specialist expertise in technical and design related issues.
•To use project management techniques and systems (e.g. PRINCE2, the Council’s Project Management Handbook etc) that will ensure that the Consultancy gives full commitment to satisfy Client needs to deliver value for money whilst operating on a commercial basis and adapting itself to compete effectively
•Manage a flexible project team, in the Unit and in the Service as a whole, and be part of, and provide, support to team members.
•Lead or assist in the financial management of projects and provide financial feedback to the Unit Manager on matters relating to projects as required.
•To perform Supervisor duties on construction projects under the guidance of the Senior Building Surveyor/Unit Manager
•To lead/assist in the resolution of contractual matters with organisations such as contractors & consultants
•To be aware of and act upon new procedures introduced in accordance with Council policies and procedures as well as national developments
•To be aware of all Government/EEU initiatives and their implications
•To fulfil requirements of health and safety and environmental legislation
Responsibility for functions
•To acquire and maintain an up to date knowledge of:-
a)current best practice in design issues
b)method of procurement for projects
c)technical standards and developments (including computer systems currently in use), and
d)professional and statutory responsibilities (including e.g. those under the Health and Safety at Work etc. Act, 1974, Wildlife & Countryside Act 1982, Habitat Regulations 1994 and appropriate Regulations e.g. CDM regulations) and of their application relevant to the work and functions being carried out.
•To supervise review and mentor subordinate staff.
•To deputise for the immediate superior in his/her absence.
•Ensure that the Consultancy meets the requirements of the Council and the Directorate.
•To assist in the financial control of projects and return staff diary cards to administration office Monday following working week.
•The post holder is expected to be aware of the requirements of Health and Safety and to collaborate with the Directorate’s Health and Safety and Quality Assurance Manager to ensure that the Unit complies with the relevant requirements.
Responsibility for information management in accordance with the Council's information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation.
Main duties
•Examine, review and assess the condition of buildings.
•Develop and maintain a practical and professional relationship with principal clients, such as other services of the Directorate, the Area offices, Welsh Assembly Government, other Directorates and other Authorities
•To prepare cost estimates, carry out risk assessments, plan project staff requirements, produce programmes and expenditure forecasts. Monitor actual progress against forecasts and take necessary remedial action.
•To be pro-active in the development and monitoring of the Business Plan to ensure optimum performance of the unit and that key targets are achieved
•To act as the Supervisor for works on construction sites when required and to undertake delegated responsibilities and duties accordingly
•Assist to develop and maintain the model contract document
•To be part of the Designer’s/CDM-C Supervisor’s team and assist with their duties under CDM Regulations including the preparation of pre-tender health and safety plans etc
•Lead/assist in managing projects under the Senior Surveyor/Unit Manager.
•Represent the service as project team leader on designated projects, manage minor capital works and substantial maintenance projects.
•Follow RIBA’s work plan arrangements to ensure that projects are completed within budget, on time and to the required content and quality in accordance with authourity's policies and objectives and to the best professional practice.
•Prepare drawings, contract documents, specifications and work lists.
•Administer contracts and undertake site visits to ensure work progress and quality.
•To carry out feasibility studies, data collection, preliminary investigations, technical assessment, design, administrative, quality and financial procedures for works to be carried out on behalf of the Client.
•Ensure that projects comply with health and safety and environmental legislation and regulations.
•The supervision of financial, administrative and technical control of works of construction, investigation, assessment or maintenance executed on behalf of the Client. To assist in the resolution of contractual issues on behalf of clients
•To develop an expertise in design related computer systems and software. Liaise with Directorate information technology officer
•To liaise with other services, other directorates, Council Members, statutory undertakers, other authorities, external organisations, and individuals concerning all aspects of the works
•To supervise and guide the work and development of subordinate staff
•To report to, and receive instructions from senior staff
•Other relevant administrative and professional duties commensurate with the seniority of the post.
•This is an illustrative list only. The post holder is expected to have a role in the process of managing and monitoring performance in accordance with the requirement of the post and to carry out other duties relevant to the nature and grade of the post in accordance with the Head of Service/Manager or Strategic Director’s request
•Responsibility for self-development.
•Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
•Operate within the Council’s policies in relation to equal opportunities and equality.
•Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
•Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
•Responsibility to report any worry or suspicion that a child or vulnerable adult is being abused
Special circumstances
•Control own expenditure on projects
•The ability to work under pressure, motivate staff and to ensure the success of the Consultancy
•The requirement to work outside office hours at Public Inquiries, consultations, exhibitions and Council meetings and when called out to emergency situations