Purpose of the post
•Ensure that the people of Gwynedd are at the heart of everything we do.
•To be responsible for overseeing and coordinating all Agency tunnel technology mechanical and electrical maintenance and capital projects with regard to ensuring delivery to cost, time and quality requirements.
•Manage the tunnel maintenance team including undertaking performance and audit responsibilities.
•To assist in the coordination and programming of the Agency’s annual and 5-year programme of asset renewal, upgrade and maintenance programme.
•Monitor compliance and continual development of Tunnel Safety Documentation in accordance with operational feedback and legislation requirements.
•To support the Tunnel Operations Manager in the development and delivery of the overall programme of capital projects and revenue activities.
•To act as the Agency’s tunnel projects and maintenance specialist and to advise on tunnel safety issues including maintenance and inspection requirements for tunnel equipment.
•Assist the Tunnel Operations Manager to maintain the Health and Safety File for the A55 tunnels.
•Management and administration of the tunnel asset management system (AMX).
•To ensure compliant contract administration of tunnel project and maintenance activities on the network to meet WG requirements.
•To assist in the development and implementation of tunnel safety policies and procedures including the management, development and implementation of the RTSR Safety Documentation.
•To assist with regard to the technical and contractual aspects of the establishment, monitoring and renewal of the Agency’s framework and term service contracts.
•To act as Project Sponsor and CDM Client on projects and maintenance closures as required.
•To procure and project manage specialist contractor and consultancy services in accordance with Agency procedures, ensuring compliance with performance requirements.
Responsibility for functions
•Management of external service providers (WG service providers, Partner Authorities and private sector consultants and contractors).
•Management of all relevant Tunnel capital project and revenue budgets.
•Management of all tunnel life safety engineering systems.
•Management of the Tunnel and Technology data management systems and database.
Main duties
Project Management
To undertake an overseeing and coordinating role for all Agency tunnel activities (inspections/maintenance and capital projects) with regard to ensuring delivery to cost, time and quality requirements, including:
•Maintaining and monitoring a master schedule of all tunnel project and maintenance activities (projects, inspection and maintenance), with specific emphasis on ensuring delivery.
•To undertake the preparation of project briefs, mini-competition tendering procedures, project management programmes/plans, and project delivery.
•Applying the principles of the PRINCE2 project management system.
•To prepare and arrange for the implementation of permanent Traffic Orders where necessary. To provide advice to Route Managers on the preparation of Temporary Traffic Orders/Notices.
•To advise on tunnel safety related issues in relation to major improvement schemes as required.
•To investigate near misses, accidents and analyse tunnel assets data to identify patterns, and take appropriate action as necessary, using WG and other databases.
•Managing Partner Authority and private sector providers with regard to projects including the provision of Key Performance Indicators and addressing any performance issues.
•Liaising with the Business Unit Commercial Team with regard to project performance management.
•Assisting with project closure including commissioning, as-built records and updating of inventory.
•Assist the tunnel safety officer with the management and implementation of regulatory tunnel emergency exercises.
•Review and update tunnel maintenance and inspection schedules in accordance with equipment manufacturers recommendations.
To assist the Agency’s with contract administration and project procurement for tunnel projects and maintenance activities.
To ensure compliant contract administration of projects on the network to meet WG requirements.
To act as Project Sponsor on projects as agreed. In this capacity, to undertake the following functions: -
•to identify project need, secure project funding and prepare project brief.
•to ensure that all commissions are allocated in accordance with the PA Consultancy Service Protocol.
•to agree the project brief and programme.
•to approve consultancy fee and delivery team proposals.
•to liaise with relevant WG personnel.
•to be responsible for overall project delivery and budget management.
•to agree and approve compensation events.
•to review and agree monthly submissions for payment.
•to receive, review, amend and approve project KPI’s.
•to initiate non-performance processes.
•to report on expenditure to date and future expenditure profile to the Agency Business Unit.
•to arrange and chair project progress meetings.
•to review and endorse project related submissions prior to issue to WG.
•to ensure appropriate closure of projects in accordance with defined procedures.
To act as CDM Client on projects as required.
To manage all relevant tunnel maintenance budgets associated with the A55 tunnels, including projects where the post holder acts as project sponsor.
Programme Management
To assist in the coordination of the process of identifying, promoting and prioritising the Agency’s annual and 5-year programme of capital renewal, upgrade and safety schemes.
To manage the tunnel closure management schedules, working with the NMWTRA ITS and Electrical Manager to agree attendance of closure management.
To support the Tunnel and Technology Unit Manager in the overall development and delivery of the programme of revenue and capital projects across the Trunk Road network in North and Mid Wales in accordance with Welsh Government (WG) requirements.
To enable the delivery of the programmes of projects through the procurement of trunk road consultancy services and construction works in accordance with Agency procedures.
Other Technical Duties
To assist with the technical and contractual aspects of the establishment, monitoring and renewal of the Agency’s framework contracts.
To assist in the development and implementation of project procurement policy and procedures.
Development and implementation of tunnel safety documentation.
This will include training and staff development issues both within the Agency and with service providers.
To ensure that the principles of Rethinking Construction are promoted by the Agency in its procurement procedures.
To develop and review processes as part of continual improvement to ensure that budget allocations are utilised efficiently and effectively and that works are delivered to time cost and quality, without undue public or media reaction.
To assist in the management, the collation, preparation and submission of costs and programme estimates for both project and maintenance activities to WG.
To ensure compliance with all legislative requirements relevant to the post including: -
•Design Manual for Roads & Bridges
•Specification for Highway Works
•Method of Measurement for Highway Works
•Chapter 8 Traffic Signs Manual
•WG Trunk Road Maintenance Manual
•NEC3 term service contracts and NEC4 option A and E contracts.
•Gwynedd Council Standing Orders
•Electricity at Works Regulations
•Road Tunnel Safety Regulation (RTSR)
•CDM Regulations
•Other relevant documents referenced by the WGMAA agreement.
•Relevant documentation in relation maintenance and inspection of equipment associated with the A55 tunnels.
To ensure Agency Partner Authority and Framework service providers comply with UK / WG policies and standards.
Performance Management
To assist the Business & Quality Manager and relevant staff to develop systems and procedures for the Agency Business Management System.
To ensure that systems and processes are implemented to audit, monitor and manage the performance of the supply chain in delivering the projects.
To implement methods of reviewing performance and working in partnership to deliver continuous improvement.
To address areas of service provider non-performance.
Health, Safety and Environment
It is the responsibility of every employee within the Agency to comply with the Health and Safety, Environmental and Quality policies as defined within the Agency Integrated Business Management System.
To ensure that Health and Safety at Work and environmental legislation and policies are strictly adhered to.
Undertake personal Health and Safety responsibility at all times.
Assist the NMWTRA health and safety audit team with access to tunnel closures to undertake audits and then undertake subsequent review to implement solutions to any non-conformities identified.
General
To liaise as appropriate with Agency officers, WG Officers, Partner Authorities and other relevant bodies.
To foster a culture of innovation and continuous improvement. In this context, to monitor technological, contractual and other developments in the industry, including new methods, with the aim of adopting best practice wherever appropriate.
To assist and support the Tunnel and Technology Unit. Provide support to other Agency officers in the fulfilment of their duties.
To represent the interests of the Agency generally at meetings with stakeholders.
Managerial, contract administration, technical and professional duties commensurate with the status of the post.
The above list of duties is not exhaustive.The post holder will be expected to undertake any other duties relevant to the nature and scale of the post, in accordance with reasonable requests from the Line Manager.
•Responsibility for self-development.
•Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
•Operate within the Council’s policies in relation to equal opportunities and equality.
•Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
•Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
•Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
Special circumstances
•The need to work outside normal working hours (Overnight and Weekends) in order to meet the requirements of the Service.
•Attendance at overnight tunnel closures, possibly at short notice in the event of tunnel incidents.
•Undertake the role as on call technology engineer on a rota-based system