Purpose of the post
•Ensure that the people of Gwynedd are at the heart of everything we do.
•Officiate/register at civil/religious ceremonies at the registry office, approved premises, religious buildings and other locations as authorised by the Local Authority. Ceremonies to include Marriage Ceremonies, Civil Partnerships Ceremonies, Baby Naming Ceremonies, Vow Renewal Ceremonies, Citizenship Ceremonies and any other ceremonies that Cyngor Gwynedd could offer.
Responsibility for functions
•Occasionally, receive money for ceremonies or certificates.
Main duties
•In order to undertake these duties, the post-holder will be appointed as a Deputy Superintendent Registrar and a Deputy Registrar for Births, Deaths and Marriages.
•Conduct and register civil ceremonies in accordance with Legal procedures and Regulations, ensuring that the necessary civil preliminaries have been completed, and payments made before the marriage can take place.
•Engage in discussions (questioning couples) prior to the ceremony as necessary and complete procedures after the ceremony.
•Decide on the day of the ceremony if the ceremony can go ahead or not (legally), stop the ceremony if there is any obstruction
•Conduct an assessment on the day of the ceremony of the location where the ceremony takes place, especially if a request has been made to hold the ceremony outdoors, refuse the venue if conditions do not allow.
•Report any doubt of couples' right to marry, to the Coordinator of Ceremonies
•Responsibility for collecting and returning legal documents and keeping them safe.
•Responsibility for opening and closing Council buildings to hold ceremonies on Saturdays and outside normal building working hours.
•Provide baby naming and wedding vow renewal ceremonies as needed.
•Collect the fees in accordance with Registration Service procedures.
•Stay up to date with General Register Office Registration Manuals regulations, legislation, circulars and other instructions along with Registration Service procedures regarding ceremonies.
•The post holder will be expected to have full knowledge of the Marriage Act 1949 and any subsequent related legislation, and to register ceremonies in accordance with the regulations of these laws, by following guidance in their manuals.
•Responsibility for self-development.
•Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
•Operate within the Council’s policies in relation to equal opportunities and equality.
•Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
•Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
•Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
Special circumstances
•You will need to be available to work on weekends and Bank Holidays