Purpose of Post 
 
Ensure that the people of Gwynedd are at the centre of everything we do.
Procure, monitor, collate data, evaluate information and funding for all programmes in the Early Years Unit.
Create and maintain databases and spreadsheets for monitoring purposes.
 
 
 
 
   Responsibility for Resources e.g. staff, budgets, equipment
 
- Laptop
 
 
 
 
   Main Duties .  .
 
Support the development of the Unit's data and monitoring systems. Ensure a good understanding of the systems and be prepared to provide support and training to others.
Support the co-ordination of the systems in relation to the Quality Management scheme within the Unit and provide performance reports as required.
Ensure an understanding and the accuracy of data on the Unit's Data Dashboard – Power BI.
Support the development and production of Service Level Agreements with partner organisations, coordinating monitoring and evaluation arrangements, maintenance records, compliance with key policies and procedures and providing statistical and outcomes data.
Assist the Senior Officer in ensuring that the Unit's revenue and capital grants register is up to date and that actions are completed within the time limits. Follow the Senior Officer's instructions in order to work with the Council's Procurement officers to implement the commissioning and contracting procedure within the Unit.
Follow the Unit's monitoring and funding work programme and ensure that the monitoring reports submitted are correct and consistent.
Assist service providers to satisfy their monitoring, assessment and recording requirements and provide training on such aspects when required.
Conduct annual or termly monitoring visits with providers to assess compliance with the terms of contracts.
Work alongside Unit officers to draft performance and financial reports for the Unit.
Contribute to any national evaluation of services relating to the Children and Communities Grant and other grants and ensure consistency and coordination ⁠with local Performance Measures for all the grant's projects.
Assist the Senior Business Officer with the financial systems of the Early Years Unit and support with drafting financial plans and monitoring reports.
Assist the Senior Business Officer to regularly monitor and re-profile the budget.
Support the work of submitting financial claims and performance reports according to the Welsh Government's timetable. Follow the Senior Officer's instructions when necessary to discuss and meet with a Senior Accountant from the Finance Unit prior to submitting the claims as required.
Monitor, verify and process the Unit's payments, such as the additional childcare interventions, nursery childcare payments, reporting as required.
Collaborate with the administrative team to reconcile accounts to align with the Unit's orders.
Maintain the Early Years database and ensure that accurate information is available as required by Officers and the Welsh Government to support the grant conditions and the audit requirements. Work closely with the internal IT officers to maintain, develop and adapt the system as required.
Assist the Senior Officer in maintaining close collaboration with Health Managers and Administrators of Flying Start and Families First, particularly in relation to data transfer from Betsi Cadwaladr University Health Board and childcare settings.
Assist the Senior Business Officer in ensuring the accuracy of data requirements relating to child assessments and Children and Communities Grant registration forms by monitoring the quality of the data and producing reports as required.
Support the administrative team with complex childcare applications and discuss with the Team Leader.
Conduct research, as required, into the most suitable methods of delivering the Children and Communities Grant programme to the target audience.
Provide training on the data systems for the officers of the Unit.
Be a point of contact for the Government in respect of the data-sharing projects such as SAIL and implement any requirements in accordance with the terms of the grants.
Train and mentor our external providers in respect of any new requirements to gather and present data.
Follow the Senior Officer's instructions for delegating work tasks to other officers as required.
Provide performance and financial reports to the Flying Start Management Board and the Children and Supporting Families Department on the progress made in implementing specific services, and provide data against the general Flying Start and Early Years outcomes.
Assist the Senior Officer in ensuring that children and families are part of the planning and delivery of the Children and Communities Grant, by analysing questionnaires and feedback to inform monitoring reports.
Maintain confidentiality and promote anti-discriminatory practice and act in an appropriate manner towards colleagues and service users at all times, in terms of all work carried out involving departmental information.
Attend North Wales and All Wales task groups as appropriate, and provide the latest information to the Unit regarding the Welsh Government's amended directives and guidelines.
Assist to develop procedures (WASPI) that will establish ongoing data exchange mechanisms between all stakeholders involved in the Early Years.
Responsible for self-development. ⁠
Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
Operate within the Council’s policies in relation to equal opportunities and equality.
Responsible for managing information in accordance with the Council’s information management standards and guidelines.  Ensure that personal information is treated in accordance with Data Protection legislation.
Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s carbon footprint.
Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.⁠
Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
 
 
 
 
   Special Circumstances e.g. the need to work unsociable hours, special working arrangements, etc.
 
Employment:  Working Hours: 37 hours a week. There will be a need to work unsociable hours occasionally.