Purpose of the Post.
 • Ensure that the people of Gwynedd are at the heart of everything we do. 
• To manage and facilitate the smooth and efficient operation of NMWTRA’s Street Works Coordination Service in accordance with the statutory duties and obligations required under the provisions of New Roads and Street Works Act 1991 (NRSWA), Highways Act 1980 and Traffic Management Act 2004 (TMA).
• Including supporting the Network Occupancy Manager in:
• Street works management;
• Abnormal loads management;
• Temporary and permanent traffic order management;
• Highway regulatory and enforcement management;
• Protection of apparatus;
• Development control administration;
• Network management.
• Inspection management
• Special Events Co-ordination and Planning
• Providing administrative support for the notice processing function, ensuring service standards and plans are achieved and delivered in accordance with policy, timescales and legal requirements.
• To assist the Network Occupancy Manager and Team with associated functions.
• To assist and support the Agency Business, Delivery and Network Operations teams with operational or technical advice and information. 
Responsibility for functions . e.g. staff, budgets, equipment
 • Management of Welsh Government and Agency database information.
• Administration of fee collection. 
 Main Duties
 Network Occupancy Management
To implement network occupancy management systems, policies and processes;
To administer and manage information, records and data associated with network occupancy management using the Welsh Government Integrated Roads Information System (WG-IRIS) and other management systems;
To be the principal point of contact regarding network occupancy functions in relation to:
a) Internal Agency processes e.g. liaison with Agency Route Managers, Project Sponsors and Agency Service Providers;
b) External parties e.g. utilities, developers and abnormal load hauliers.
To assist in the preparation of information required for internal and external reports.
To attend Highway Authorities and Utilities Committee (HAUC) and other meetings as required by the Network Occupancy Manager.
To assist in the administration of budgets and incomes for network occupancy related functions.
• Assist with the co-ordination of all works undertaken on the public highway by using the relevant highway asset management system to identify potential conflicts and to take appropriate action as required by EToN. 
• Liaising closely with statutory undertakers, highway authority officers and private contractors engaged on street works in order to minimise the adverse impact of any works on users of the highway. 
• Responsibility for the daily organisation of the administration function in accordance with the Service’s legal agreements, procedures and processing standards.
• Assist with ensuring that the highway asset management system is kept up to date by liaising with Route Managers and external Welsh Government service suppliers via the Council’s internal IT Service. 
• Monitor and supervise the highway asset management system in relation to the administration of licences notices, specification and street designations, including mapping and GIS.
• Design, implement, develop and maintain administration systems, including filing, storage and retrieval, to meet service specifications and ensure that all work is undertaken to a high standard.
• Undertake regular reviews of the data entered by enforcement inspectors by ensuring that the integrity of data meets the minimum defined standards.
• Monitor processing standards to ensure compliance with procedures and to check that all work is undertaken accurately and to a high standard.
• Deal with enquiries from the general public concerning the Unit’s work and advise on processing and administrative procedures as necessary.
• Ensure compliance with all financial and administrative procedures and that all paperwork is accurately completed. 
• Deal with correspondence as appropriate.
• Ensure that the Unit’s forms comply with the WG and NMWTRA’s procedures and statutory obligations and maintain adequate levels of stationery to meet the demands of the service.
• Identify best practice opportunities to improve both service provision and self-development.
• Responsibility for self-development.
• Responsible for managing information in accordance with NMWTRA’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
Health & Safety and Environment
• It is the responsibility of every employee within the Agency to comply with the Health & Safety, environmental and quality policies as defined within the Agency Business Management System.
• Ensure that Health & Safety at Work and environmental legislation and policies are strictly adhered to.
• Undertake personal Health and Safety responsibility at all times.
General
• To liaise as appropriate with Agency officers, WG Officers, Partner Authorities and other relevant bodies.
• Ensure compliance with Agency and WG financial regulations and procedures.
• To foster a culture of innovation and continuous improvement. In this context, to monitor technological and other developments in the industry, including new methods, with the aim of adopting best practice wherever appropriate. 
• Administrative, technical and professional duties commensurate with the status of the post. 
• To deal with complaints and enquiries in a courteous and professional manner.
• The post holder is expected to be aware of the requirements e.g. the Health and Safety legislation and to cooperate with the Council’s Health and Safety Manager to ensure compliance with the relevant requirements.
• The above list of duties is for outline purposes only. The postholder is expected to undertake any other duties relevant to the nature and grade of the post in accordance with reasonable requests from the Line Manager.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused. 
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
 • This post will require occasional working outside normal office hours.
• Visit construction sites.
• Attend meetings in other parts of the UK (e.g. Llandrindod, Cardiff).