Swyddi ar lein
Libraries Service Manager
£49,498 - £51,515 a year | Permanent
- Reference:
- 24-27641
- Job title:
- Libraries Service Manager
- Directorate:
- Economy and Community Development
- Service:
- Libraries
- Closing date:
- 14/10/2024 12:00
- Job type/Hours:
- Permanent | 37 Hour
- Salary:
- £49,498 - £51,515 a year
- Pay Scale:
- PS7
- Location(s):
- Caernarfon
Details
Job Advertisement
*PLEASE NOTE*
Cyngor Gwynedd is committed to being an inclusive employer, and to enhancing the diversity of the workforce.
Your application form will be assessed anonymously. Your title, name and email address will not be shared with the appointing panel for the purpose of shortlisting. You should carefully consider this when completing the further information section of the application form.
Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
For further information about this post please contact Roland Wyn Evans on 01286 679450 / rolandwynevans@gwynedd.llyw.cymru
Interview date 24/10/2024 and 25/10/2024.
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076
E-Mail: Swyddi@gwynedd.llyw.cymru
CLOSING DATE: 10.00 AM, MONDAY, 14/10/2024.
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.
Person Specification
PERSONAL ATTRIBUTES
ESSENTIAL
• Ability to lead and motivate a team of officers by motivating them to operate at a consistently high level and behaving professionally at all times.
• Ability to deal with people in a constructive, diplomatic way creating a positive atmosphere where everyone's opinion is valued.
• Ability to identify obstacles and solutions for overcoming them.
• Creative, enthusiastic and energetic to solve problems.
• Ability to accept responsibility and make decisions.
• Ability to communicate effectively and to choose suitable methods for communicating different messages.
• Ability to build good working relationships with others in order to achieve performance and get results.
• Being able to respond to a number of work requirements by selecting and prioritising appropriately and meeting time targets.
• Ability to work under pressure and as part of a team and within tight timescales.
• A reliable person with the ability to work and respond effectively to challenging situations.
• A person who believes in honesty, self-confidence, who is constructive and flexible in their approach.
• A positive and innovative attitude towards challenges and change.
DESIRABLE
-
QUALIFICATIONS AND RELEVANT TRAINING
ESSENTIAL
• A degree or equivalent qualification in a subject relevant to the needs of the job, e.g. Librarianship, Information Management, Management, Language and Culture, etc.
• Chartered Membership of the Chartered Institute of Library and Information Professionals (CILIP) or working towards being chartered.
• A recognised management qualification (e.g. ILM 5 or 3).
• Evidence of continuous professional/managerial development.
DESIRABLE
• Qualification in the field of information technology.
RELEVANT EXPERIENCE
ESSENTIAL
• Experience of working in the library and information field.
• Experience of successfully managing staff and budgets.
• Experience of managing, reviewing and driving change at strategy, policy, business planning, service level.
• Experience of Business Planning, Performance Management, Budget Management.
• Experience of analysing information and data as a basis for decision making.
• Experience of producing and presenting quality reports to various audiences.
• Experience of Leading, motivating and motivating individuals and teams to achieve.
• Experience of communicating with individuals and groups at a wide level.
• Experience of working in, establishing and maintaining a partnership.
• Experience of setting up, planning and managing various projects.
• Experience of targeting grants from various financial sources.
DESIRABLE
-
SKILLS AND SPECIALIST KNOWLEDGE
ESSENTIAL
• Successful team leadership skills.
• Good communication skills – verbally and in writing.
• Be able to facilitate and lead meetings and workshops for audiences at different levels.
• Skills to lead, encourage, motivate and mentor staff.
• Ability to communicate effectively with the public, users and colleagues.
• Understanding of health and safety issues and business continuity issues.
• Understanding of Data Protection issues.
• Strong interpersonal and communication skills including the ability to communicate effectively with a wide range of audiences.
• Negotiation, persuasion and motivation skills.
• Influencing skills.
• Ability to think clearly and to set direction and plan provision / service within available resources.
• Skills to monitor achievement against results.
• Project management and monitoring skills.
• Budget monitoring skills.
• Skills to access and analyse performance data.
• A positive and innovative attitude towards challenges and change.
• Prioritisation and work planning skills.
• A thorough understanding of the strategic / policy context that drives and influences the librarianship and information field.
• Understanding and information about the bodies that set standards in the field.
• Understanding and knowledge of legislation relevant to the field.
• Full driving license and use of car.
DESIRABLE
• Skills to access and analyse performance data.
• Understanding of areas that influence the provision of the library service such as, digital inclusion, literacy and basic skills, adult and community learning, health and well-being, well-being.
LANGUAGE REQUIREMENTS
ESSENTIAL
Listening and Speaking – Higher Level
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.
Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.
Reading and Comprehension – Higher Level
Able to understand standard written Welsh and English; both formal and informal.
Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Writing – Higher Level
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).
Job Description
Job Purpose.
• Lead the team(s) he/she is responsible for to achieve effectively and efficiently what is important to the people of Gwynedd by creating and maintaining an environment of respect and trust; empowering, equipping and inspiring the staff.
Responsibility for Resources. . e.g. staff, finance, equipment
Staff
Service Budget
Site Management of Caernarfon Library (shared)
Main Duties.
LEAD
• Being accountable for the Service and the most effective and efficient use of the resources available
• Lead the Service's staff by encouraging and motivating them to own the principles of Ffordd Gwynedd (way of working) and be accountable for ensuring that this happens
• Ensure an environment within the team that promotes and encourages staff well-being
• Assist the team in establishing operating principles taking into account relevant laws (e.g. Health and Safety, Well-being and Future Generations Act, Social Services and Well-being Act) and ensuring that they adhere to them
• Be aware of how the team's systems work and facilitate challenging them where necessary
• Ensure that the team contributes to the objectives of services or other organisations that try to achieve what is important to the people of Gwynedd.
• Promote the need to identify and act on future threats and opportunities including preventative measures
• Ensure awareness of the legal and political climate that affects the service ensuring that team members are aware of the necessary elements.
• Being aware of good practice within the service area and ensuring that the team considers the appropriateness of that good practice for them.
• Leading change within the service area where it is necessary to do so
• Dealing with matters raised by Elected Members regarding the Service.
ENABLE AND EMPOWER
• Recruit and develop individuals and teams to ensure they have the necessary skills to fulfill the roles needed now and into the future
• Equip the team to establish what is important to the people of Gwynedd and thereby establish the purpose of the team and keep it current
• Ensure that decisions are made on the basis of evidence.
• Helping the team to review and challenge its performance
• Create and maintain an atmosphere that enables all team members to contribute and take decisions in order to provide the best possible services
• Ensuring an atmosphere of trust and accountability within the team ensuring appropriate communication with and within the team.
DELIVERY
• Equip the team to consider which measures show performance against the purpose and to own those measures
• Encourage the team to innovate, take risks and learn from experience in order to improve performance
• Motivate and/or mentor the team to identify and take timely action in order to remove obstacles that prevent the ability to achieve what is important to the people of Gwynedd
• Resolve any obstacles that the team cannot resolve
• Ensure that complaints receive appropriate attention and that the team considers any lessons that arise in order to improve service.
• Act in a proactive way; being open to thinking differently; energetic and committed with personal integrity in order to fulfill the functions below ensuring that the Department's staff are developed to display the same characteristics.
SELF REFLECTION - on personal achievement of what is in the job description.
SPECIFIC AREAS OF THE POST
• Lead and manage the Library and Information Service in all its aspects - budgets, staff, work programmes, priorities etc and in accordance with the duties of the Public Libraries and Museums Act 1964, and advise the Head of Department or the Assistant Head and Cabinet Member on matters as required.
• Promote the standard and quality of the service in accordance with the targets of the National Public Library Standards of Wales and the objectives set out in the Libraries Strategy.
• Act as a line manager for the Team Leaders with staff care, including the Performing Arts Officer, Neuadd Dwyfor and any key employees of temporary plans and projects.
• Lead on library matters for the Authority, identifying areas that require attention and informing the Head of Department or the Assistant Head of operational matters, such as budgetary needs, staff training and duties, health and safety matters, building management and other matters within the Council's procedures.
• Represent the interests of libraries on the Economy and Community Management Team informing other members of issues that will affect the Library and Information sector and other appropriate areas including literature and information literacy.
• Collaborate with other members of the Economy and Community Management Team and other Council Departments in order to develop a fully integrated public service.
• Ensure that leasing arrangements and service provision in partnership with other organisations are maintained and identify opportunities and obstacles, and work to maintain the most effective collaboration possible in order to continue service.
• Ensure the development and operation of one united team in Neuadd Dwyfor.
• To lead the development of the team of officers of the Library and Information Service and any associated units supporting their development and professional activity including promoting best practice in accordance with the code of practice for chartered librarians.
• Promote a high profile for the service, ensuring that it is a point of contact for the communities and people of Gwynedd, and strengthen links with services, organizations and other bodies.
• Taking a proactive role nationally, contributing and collaborating towards related work and projects within the Public Libraries of Wales, and collaborating with national organizations in order to maintain the quality and development of libraries and the relevant national proposals. Represent the authority at meetings of the Association of Chief Librarians of Wales and cooperate in plans to promote efficiency and service delivery standards.
• Lead the LMS Cymru project and oversee the work of the system development team and address the Consortium's needs in terms of Cyngor Gwynedd's responsibilities as Lead Authority.
• Attending North Wales Heads of Library and Information Services meetings supporting effective and efficient collaboration in appropriate areas to maintain and improve provision.
• Collaboration with Department officials from the Welsh Government with responsibility for overseeing the development of Public Libraries.
• Represent the authority in the meetings of the Executive Group of the Community Education Partnership (Gwynedd and Anglesey) and cooperate to promote the efficiency and standards of service provision linked to the administration of the ACE grant.
• Leading the service's development plans including monitoring the expenditure of the service's capital plans and grants and reporting regularly on progress in accordance with internal and external requirements.
• Lead the service on issues in the field of reading, literature, community education and promoting information literacy.
• Delegating on behalf of the Head or the Assistant Head as required in the Libraries and Information and Culture field.
GENERAL
• Responsibility for self-development
• Ensure compliance with Health and Safety regulations in the workplace in accordance with the responsibilities set out in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy.
• Act within the Council's policies in relation to equal opportunities and equality.
• Responsibility for managing information in accordance with the Council's information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation
• A commitment to reduce the Council's carbon emissions in accordance with the Carbon Management Plan and encourage others to take positive action towards reducing the Council's carbon footprint.
• Undertake any other equivalent and reasonable duty that matches the salary level and level of responsibility of the position.
• Responsibility to report a concern or suspicion that a child or vulnerable adult is being abused
Special Circumstances. . e.g. need to work unsociablbe hours, special working arrangements etc
• Occasionally, the post holder may need to work outside normal working hours and to attend evening meetings, within and outside Gwynedd, and act as part of a team responding to civil emergencies in accordance with the Council's emergency plan.
• Have a full and valid driving license and own a car.
