Purpose of the Post.
 NMWTRA currently operate from 8 office locations, 2 highways depots and 4 strategic salt storage facilities. We also operate a fleet of vehicles used by NMWTRA staff to undertake their operational responsibilities.
The purpose of the post is to: -
1. Manage and be the single point of contact for the agency vehicle tracker system and liaise with our commercial partner on all matters relating to the system
2. Lead on the analysis of fleet usage and advise the Agent how to effectively utilise its fleet of motor vehicles in an efficient and safe manner. Also ensuring that the Agent has a fleet that continues to meet the operational and business needs whilst also working towards the commitment of achieving Net Zero by 2030. 
3. Monitor, analyse, and report on all the Agency Facilities natural resource usage and cost data with a view to inform future initiatives to improve efficiency, reduce costs and meet Net Zero 2030 targets
4. Ensure that the people of Gwynedd are at the heart of everything we do. 
Responsibility for functions . e.g. staff, budgets, equipment
 • Lap top, monitor, docking unit, DSE assessed office equipment to allow effective remote and home working, mobile phone
• Agency vehicle renewals fund
• Budgets associated with agency fleet of vehicles
• Fleet related systems and databases and associated data i.e. vehicle tracker system including its personal data content.
• PPE 

Main Duties
 Fleet Management and Administration
a) Vehicle Tracker System Management
• To lead on the development, reporting and use of the vehicle tracker system.
• To be the main point of contact between the Agent and the vehicle tracker service provider.
• To lead on training new / existing users of the fleet tracker system.
• To maximise the information available from the vehicle tracker system in assisting the Agent in:-
o Reducing its carbon footprint;
o Acheive maximised utilisation / deployment of it’s fleet of vehicles;
o Ensuring H&S of its workforce and traveling public;
o Ensuring compliance with its vehicle policy;
o Ensure compliance with Data Protection Act
b) New Vehicle Procurement
• To lead and manage the vehicle renewals programme, ensuring that the agent has a suitable vehicle provision to continue to deliver services identified in its agreements with Welsh Government (WG).
• To estimate budget requirement for annual vehicle renewals 
• To lead in identifying suitable vehicles that meet the business needs along with the strategic requirements of the Agency and WG in achieving a net zero target by 2030.
• To lead in the procurement of new vehicles and the disposal of those that are no longer required.
c) Vehicle Operational Management
• Ensure and arrange that new vehicles procured are fitted with appropriate chapter 8 markings and equipment for use on Trunk Roads in Wales prior to use.
• To ensure that the Agents fleet of vehicles are operated in-line with legislation and best practice.
• Develop an Agency vehicle booking system to improve utilisation of vehicles and to enhance efficiency.
• Liaise with Service Providers / Partners regarding repair and maintenance of vehicles.
• Review Service Level Agreement with Providers (SLA) to ensure suitable provision within network area along with value for money.
• Monitor use of fuel card / charging cards and evaluate data regarding consumption and carbon footprint.
• To lead in monitoring that the daily vehicle checks are completed.
• Liaise with all Agency staff regarding any fleet related queries.
• To lead on creating SharePoint based content for staff on the Agency Intranet regarding fleet management.
• To manage the centralised register of fleet vehicles operated by Agent.
• To liaise with Gwynedd Council Fleet Manager
Facilities Sustainability Monitoring
To support assist and deputise the Business, Quality and Risk Manager in Monitoring, analysing, and reporting on all the Agency Facilities natural resource usage and cost data with a view to inform future initiatives to improve efficiency, reduce costs and meet Net Zero 2030 targets.
Quality Management and Performance Reporting
o To support, assist and deputise when required for the Quality & Information Governance Manager on matters relating to Quality Management and Performance Reporting
Data Protection
• To support, assist and deputise when required the Quality & Information Governance Manager on matters relating to compliance with Data Protection Act.
Freedom of Information
• To support, assist and deputise when required the Quality & Information Governance Manager on matters relating to Freedom of Information Requests
Risk Management
• To support, assist and deputise when required the Quality & Information Governance Manager on matters relating to Risk Management.

Health & Safety and Environment
• It is the responsibility of every employee within the North & Mid Wales Trunk Road Agency to comply with the Health and Safety, environmental and quality policies as defined within the NMWTRA Integrated Business Management System.
• Ensure that Health and Safety at Work and environmental legislation and policies are strictly adhered to.
• Undertake personal Health and Safety responsibility at all times.
• Responsibility for information management in accordance with the Council’s information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused. 
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
 • The need to work outside normal working hours in order to meet the requirements of the Service;
• Willingness to travel throughout the Agency area to undertake duties and attend meetings