Purpose of the Post.
 
1. To assist the Contract & Procurement Manager in overseeing and coordinating all Agency multidisciplinary projects with regard to ensuring delivery to cost, time and quality requirements
2. To assist in the coordination and programming of the Agency’s annual and 5 year programme of renewal, upgrade, and safety schemes.
3. To assist the Agency Project Sponsors and other Agency officers by providing multi-disciplinary engineering support in relation to highway renewal and maintenance works.
4. To assist the Agency Project Sponsors in their role as contract administration and project procurement specialists
5. To ensure compliant contract administration of projects on the network to meet WG requirements.
6. To assist in the development and implementation of project procurement policy and procedures including the development and implementation of the SharePoint project management system and associated database.
7. To act as Project Sponsor and CDM Client on projects as agreed.
8. To procure and project manage consultancy design and contractor services in accordance with Agency procedures, ensuring compliance with performance requirements.
Responsibility for functions . e.g. staff, budgets, equipment
 
• Management of external service providers (WG service providers, Partner Authorities and private sector consultants and contractors).
• Management of the Agency’s SharePoint system and database
Main Duties .
 
To assist the Contract & Procurement Manager and the Project & Programme Managers in undertaking an overseeing and coordinating role for all Agency multi-disciplinary projects with regard to ensuring delivery to cost, time and quality requirements. including:
• Assisting with the maintenance and monitoring of a master schedule of all Agency projects, with specific emphasis on ensuring delivery
• Advising and liaising closely with Project Sponsors and other Agency officers with regard to the preparation of project briefs, mini-competition tendering procedures, project management programmes/plans, and project delivery.
• Applying the principles of the PRINCE2 project management system.
• To advise on engineering issues as required..
• Liaising with Partner Authority and private sector providers with regard to projects including the provision of Key Performance Indicators
• Liaising with the Business Unit with regard to project performance management
• Assisting Project Sponsors with project closure including commissioning, as-built records and updating of inventory.
• To ensure compliant contract administration of projects on the network to meet WG requirements.
To act as Project Sponsor on multi-disciplinary engineering projects as agreed. In this capacity, to undertake the following functions:-
• to liaise with WG and prepare Project Initiation Documentation
• to bid for project funding and prepare project brief.
• to ensure that all commissions are allocated in accordance with the PA Consultancy Service Protocol.
• to agree the project brief and programme
• to approve consultancy fee and delivery team proposals
• to liaise with relevant WG personnel.
• to be responsible for overall project delivery and budget management.
• to agree and approve compensation events
• to review and agree monthly submissions for payment
• to receive, review, amend and approve project KPI’s.
• to initiate non-performance processes.
• to report on expenditure to date and future expenditure profile to the Agency Business Unit.
• to arrange and chair project progress meetings.
• to review and endorse project related submissions prior to issue to WG.
• to ensure appropriate closure of projects in accordance with defined procedures.
To act as CDM Client on projects as agreed. To advise and assist Project Sponsors on the role of CDM Client.
To manage all relevant highway project budgets associated with the above.
 
Other Technical Duties
To ensure that the principles of Rethinking Construction are promoted by the Agency in its procurement procedures.
To develop and review processes as part of continual improvement to ensure that budget allocations are utilised efficiently and effectively and that works are delivered to time cost and quality, without undue public or media reaction.
To ensure compliance with all legislative requirements relevant to the post.
To ensure Agency Partner Authority and Framework service providers comply with UK / WG policies and standards including:
• Design Manual for Roads & Bridges
• Specification for Highway Works
• Method of Measurement for Highway Works
• Chapter 8 Traffic Signs Manual
• WG Trunk Road Maintenance Manual
• NEC3 Contracts
• Gwynedd Council Standing Orders
• Other relevant documents referenced by the WGMAA agreement
Performance Management
To ensure that systems and processes are implemented to audit, monitor and manage the performance of the supply chain in delivering the projects.
To implement methods of reviewing performance and working in partnership to deliver continuous improvement.
To address areas of service provider non-performance.
Health & Safety and Environment
It is the responsibility of every employee within the Agency to comply with the Health and Safety, environmental and quality policies as defined within the Agency Integrated Business Management System.
To ensure that Health and Safety at Work and environmental legislation and policies are strictly adhered to.
Undertake personal Health and Safety responsibility at all times.
General
To liaise as appropriate with Agency officers, WG Officers, Partner Authorities and other relevant bodies.
To foster a culture of innovation and continuous improvement. In this context, to monitor technological, contractual and other developments in the industry, including new methods, with the aim of adopting best practice wherever appropriate.
To assist and support the Business Management Team. Provide support to other Agency officers in the fulfilment of their duties.
To represent the interests of the Agency generally at meetings with stakeholders.
Managerial, administrative, technical and professional duties commensurate with the status of the post.
Responsibility for information management in accordance with the Council’s information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation.
The above list of duties is for outline purposes only. The postholder is expected to undertake any other duties relevant to the nature and grade of the post in accordance with reasonable requests from the Line Manager.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies and procedures in relation to equal opportunities and equality.
• Responsibility for information management in accordance with the Council’s information management standards and guidelines. Ensure that personal information is handled in compliance with Data Protection legislation
• The above list of duties is only an outline. The post holder will be expected to undertake any other duties relevant to the nature and scale of the post, in accordance with reasonable requests from the Line Manager.
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
• The need to work outside normal working hours in order to meet the requirements of the Service.
• Visit construction sites.
• Attend meetings in other parts of the UK (e.g. Llandrindod, Cardiff).
Only an outline of duties are indicated above, in order to give an idea of the level of responsibility entailed. This job description is not exhaustive in detail, and job duties may change from time to time without changing its fundamental nature and level of responsibility.