Details

Administrator and Inspector

£26,421 - £28,770 a year | Temporary (maternity)

Reference:: 24-27101
Job title:: Administrator and Inspector
Directorate:: Highways, Engineering and YGC
Closing date:: 26/04/2024 10:00
Job type/Hours:: Temporary (maternity) | 37 Hour
Salary:: £26,421 - £28,770 a year
Pay Scale:: S1
Location(s):: See Job Advertisement

Job Advertisement

Located at: Cibyn, Caernarfon

Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.

(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)

For further information about this post please contact Bryn Hughes on 01766 771000 ext. 34321

Benefits of working for YGC

Here are some of the most popular benefits of working for YGC:

Work from home – the option to work from home is available to most as standard, subject to agreement. Work from home all week, or some days at home and others from the office. Conditions apply – further details available upon request.
Super Flexi Scheme - work your contracted hours anytime between 7am and 10pm, within the 7 day week. Conditions apply, and subject to agreement – further details available upon request.
The option to work Part-time, and/or Job-share.
Generous annual leave entitlement.
Local Government Pension scheme.
Cycle to Work Scheme, amongst many other benefits.

Interviews will beduring the week commencing the 6th of May

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

E-Mail: swyddi@gwynedd.llyw.cymru

CLOSING DATE: 10.00 AM, 25/04/2024

If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.

Person Specification

Personal attributes

Essential

Have the ability to work with others in order achieve the duties of the team

Have the ability to work at times without instruction or formal supervision

Have the ability to work to a standard of accuracy consistently

Have the ability to deal with the public and others on every level in a clear and

courteous and professional manner; often under emotional and mournful

circumstances

Have the ability to work under reasonable pressure at times when work needs

to be undertaken under a strict schedule.

Desirable

Have the ability to prioritise some of the everyday tasks

Qualifications and relevant training

Essential

GCSE’s or equivalent

Desirable

NVQ qualification or other equivalent in customer services and/or

administration

Relevant experience

Essential

Experience of working in an office and dealing with enquiries from the public

Desirable

Experience of working as a member of a small team which at times works to a

tight schedule in order to complete their duties

Skills and specialist knowledge

Essential

Able to use a range of computer packages such as word processing, excel and

databases as well as websites.

Desirable

To be able to deal with general administrative systems within the office which

provides a front line service to the public and its agents.

Language requirements

Essential

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

Reading and Understanding - Higher Level

Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

Writing - Higher Level

Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

Job Description

Purpose of the post

•Ensure that the people of Gwynedd are at the heart of everything we do.

•Assist to provide an effective, efficient and economic service to its users.

•Provide a administrative support service with a specialised service for the recording of burials in the Council’s Cemeteries.

Responsibility for functions

•Any equipment, vehicle, plant or materials associated with the responsibilities undertaken.

•Responsible for the Burial Record Registers for the Council’s Cemeteries.

Main duties

•Specialised Administrative work for the burials in the Council’s Cemeteries and provide performance indicators for the Service.

•Undertake any other duties as required in order to assist in the delivery effective and efficiently.

•Deal with any correspondence, maintain filing systems and assist in providing and administrative Service which includes typing etc.

•Deal with any enquiries requesting the Service and assist the inspector to ensure the appropriate records are recorded for the Service.

•Assist in providing appropriate statutory inspections for the Bereavement Service and other Municipal Services.

•Deal with any specialised records for burials, applications for burials and memorials as well as their presence in funerals if required to ensure statutory procedures as followed.

•To deal with the arrangements of the ‘shortfall in the accounts’ for the Bereavement Service in Meirionnydd.

•Responsibility for self-development.

•Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.

•Operate within the Council’s policies in relation to equal opportunities and equality.

•Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.

•Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.

•Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.

•Responsibility to report any worry or suspicion that a child or vulnerable adult is being abused

Special circumstances

•Be able to call on the postholder to work outside normal working hours in order to meet the requirements of the Service and emergency situations.

Details

Swyddi ar lein

Administrator and Inspector

Details

Job Advertisement

Person Specification

Personal attributes

Essential

Desirable

Qualifications and relevant training

Essential

Desirable

Relevant experience

Essential

Desirable

Skills and specialist knowledge

Essential

Desirable

Language requirements

Essential

Listening and Speaking - Higher Level

Reading and Understanding - Higher Level

Writing - Higher Level

Job Description

Purpose of the post

Responsibility for functions

Main duties

Special circumstances