Purpose of Post.
• Ensure that the people of Gwynedd are at the centre of everything we do.
• Lead on Managing Assets and manage the Estates Section effectively so that the Council ensures the best value from its property asset portfolio and protect the interests of the Council and the taxpayer.
• Support and facilitate new capital developments by procuring property and contributing to ensuring that developments' business cases are viable.
Responsibility for Resources. . e.g. staff, finance, equipment
• Staff - Staff of the Estates Unit (up to 10) Currently consisting of 3 x Estates Team Leader, 3 x Assistant Estate Surveyors, 1 x Estates Management Professional Trainee.
• External contractors as required. 
• Estates Register
• Asset management information systems.
• Site Management responsibility for the small holding and industrial portfolio.
• Personal technical equipment in order to undertake valuation work - over £500
Main Duties 
Leading and Managing People
Act as line manager for different groups of officers within the Unit, who operate in different areas of work, by providing guidance, support and supervision as and when necessary.
Motivate, encourage and empower your staff by delegating work effectively and by creating a culture of respect, collaboration and risk-taking.
Give direction and feedback to your staff by conveying the vision effectively whilst focusing on service provision.
Lead, develop, evaluate and encourage staff to work to their full potential and set appropriate targets and objectives and measure achievement against those targets.
Management of Resources
Plan and monitor to ensure a high quality service and continuous improvement.
Provide value for money by purchasing, prioritising, managing and monitoring effective use of resources and recognising that knowledge, ability and skills are also resources.
Performance and Development
Identify your staff’s strengths and areas for development by means of regular supervision and through the Council’s appraisal process.
Focus on improving performance through effective management and development and by measuring, monitoring and appraising performance.
Ensure that there are appropriate and effective performance management systems in place for the Unit and that the aims and targets within the business plans are achieved and monitored regularly.
Implement and develop business plans that reflect this.
Prioritise from among several different demands focusing efforts and resources on what we have identified as important in respect of our purpose.
Problem Solving
Make things happen by taking meaningful decisions and by responding effectively to priorities as they change.
Make decisions in several different areas of work and exercise broad discretion to implement those decisions.
Communication
Share and listen to information, views and ideas without prejudice by using appropriate communication methods.
Increase motivation by using inclusive communication that takes other people’s feelings into account.
Deal with conflict and complaints from customers. Attend mediation meetings and try to ensure that our strategy is clear and just in all cases.
Support the Assistant Head of Housing and Property to develop and implement procedures to promote effective customer care within the Unit and across the whole service.
Maintain appropriate internal communication and consultation arrangements with all units within the Housing and Property Department and across Council Departments.
Awareness of the Context
Comprehension of the Council’s political framework and work effectively within it and be aware of the issues that have an impact on service provision at different levels.
Foster links with others to benefit from good practice in order to improve provision for service users.
Self-management
Be an example to others by being proactive, honest and consistent and by taking responsibility for your own actions.
Ensure compliance with professional standards.
Responsibility for self-development.
Main Duties and Key Tasks
• Contribute to the work of the Departmental Management Team in order to create and develop a one-department culture through collaboration and contributing to the general management of the Housing and Property Department.
• Manage the Estates Unit effectively, within the budget and in a way that responds to the requirements of customers and the councillors in accordance with the principles of Ffordd Gwynedd.
• Act as line manager for officers within the Unit by providing guidance, support and supervision as and when necessary.
• Lead, develop, evaluate and encourage staff to work to their full potential and set appropriate targets and objectives and measure achievement against those targets.
• Ensure that there are appropriate and effective performance management systems in place for the Unit and that the aims and targets within the business plans are achieved and monitored regularly.
• Ensure that Corporate policies are reflected through the Unit’s activities.
• Support the Assistant Head of Housing and Property Department to develop and implement procedures to promote effective customer care within the Unit and across all Council services.
• Maintain appropriate communication and internal consultation arrangements within the Estates Section.
• Assist to ensure efficiency savings and implement cuts to services when required.
• First point of contact for Council departments on estate management matters.
• Contribute in a timely manner towards the Council's priority plans and Housing Action Plan, by leading on purchasing and leasing of land and buildings, and advising on related property management matters.
• Manage and co-ordinate the disposal programme ensuring that properties are sold in accordance with the established timetable. Continue to identify further opportunities for the disposal of properties and deal with applications from external individuals and bodies.
• Ensure compliance with the Local Government Act 1972 and other relevant estate management legislation and seek to ensure the best value at all times.
• Provide professional expert advice on matters involving property and asset management to Councillors and Officers.
• Lead on the property review process.
• Develop policies and work procedure standards involving estate management.
• Prepare and submit reports to the Council’s committees and working groups and represent the Housing and Property Department on working groups.
• Contact developers and Council partners to identify opportunities for collaboration.
• Instruct the Legal Unit to undertake procedures to repossess against tenants, licensees or trespassers.
• Manage the Council’s smallholdings and business asset portfolio.
• Manage the Council’s property portfolio and ensure effective use of all the property including managing leases and rent reviews for those properties leased to others by all the Council’s services.
• Undertake general valuation duties and manage the Council’s valuation service including valuation of assets in accordance with a statutory timetable.
• Develop and maintain GIS and relevant Information Management Systems specifically the estates assets register.
• Manage the process of submitting non-domestic rates applications on behalf of the Council.
• Provide a professional service in relation to purchasing, selling and managing property for public sector clients outside the Council as and when necessary.
• Represent the Council on regional and national groups involving estate and asset management matters.
• Reach financial targets by monitoring and managing all of the services' budgets.
• Seek opportunities to increase income and create savings and cuts. 
• Ensure appropriate health and safety arrangements for the Unit's activities.
• Professional responsibility for monitoring the development and performance of the Unit's members of staff and develop and coordinate a training programme in order to expand and strengthen the Service's skills base and professional capability.
Delegated Responsibilities
• Right where terms cannot be reached with the landowner to purchase an interest in land within six months of commencement of negotiations to buy such by compulsory purchase order subject to the provisions of the law.
• To Grant Licences, easements and rights of way to, or from the Council.
• In appropriate cases, to authorise compensation under the Compensation Act 1973, the Planning and Compensation Act 1991, the Landlord and Tenant 1954, or any case of dilapidation or tenants' claims.
• Negotiating and paying any claims for compensation presented against the Council for damage or losses caused by work carried out under the Council's statutory powers.
• Giving consent to Council tenants to sublet and sublease.
• Publish statutory notices of intention to carry out rent reviews on tenancies.
• Commence possession proceedings through the Courts against any tenant, licensee or trespasser.
• Approve the terms for the purchase, acquisition, sale or disposal of all the Council's interests in land where a decision has been made to buy, acquire, sell or dispose by The Cabinet, Committee, Leader or Chief Officer exercising delegated powers.
• Approve terms and conditions, allowing renewal of leases. 
• Approve the extension of leases in existence.
• Give consent to assign a lease.
General
• Responsibility for self-development.
• Ensure compliance with workplace Health and Safety regulations in accordance with the responsibilities noted in the Health and Safety at Work etc. Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s equal opportunities and equality policies.
• Responsible for managing information in accordance with the Council’s information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary and responsibility level of the job.
• Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
Special Circumstances. . e.g. the need to work unsociable hours, special working arrangements etc.
• Attend meetings as necessary outside work hours.
• Likely to face difficult situations when negotiating terms and undertaking enforcement work.
The above is only an outline of the duties of the post to provide an idea of the responsibility levels associated with the post. This job description is not comprehensively detailed and the duties of the post could change from time to time without changing its basic nature and level of responsibility.