Job Title
Procurement and Operations Officer
Salary :
PS2
Evaluation Number:
4282
Accountable to:
Procurement and Social Value Manager
Location of Post:
Llandudno Junction (with Hybrid working)
 
Job Purpose:
To provide procurement and operations support and advice to the Portfolio Management Office of Ambition North Wales including the North Wales Growth Deal
Manage procurements and contracts for a range of capital and revenue projects and ensure compliance
Support the Procurement and Social Value Manager to implement and deliver the procurement strategy for the team
To maximise the social value and community benefits derived from procurement activity
To act as Deputy to the Procurement and Social Value Manager
 
 
Responsibility for functions (e.g. staff, budgets, equipment):
Matrix management of staff and resources (including budgets) across project teams incuding allocation and management of work
Contact management for assigned projects
Office assets and other mobile equipment including laptops and mobile phones
 
 
Duties and Responsibilities:
 
Procurement 
Support the Portfolio Management Office to make making effective strategic and operational sourcing and procurement decisions, and ensuring effective supplier and contract management
Prepare for and undertake procurement activities on behalf of Ambition North Wales, including preparing tender documentation and managing the process to successful award of tender
Promote and ensure compliance with the highest standards of corporate governance and legal compliance
Evaluate potential suppliers to ensure that they are viable, reliable, able to deliver the required services and share a commitment to the organisation’s aims and values
Support others in conducting pre-contract and post-contract discussions with providers, including negotiation of costs for services, taking into account best value criteria, unit cost analysis, service quality requirements and other best practice guidance
  
Contract Management 
Responsible for managing assigned contracts
 
Social Value and Community Benefits 
Embed the delivery of social value and community benefits into procurement activity
Champion social value and community benefits across the Ambition North Wales partnership
 
 
Operations
Support the operational arrangements of the Economic Ambition Board, the Executive Officers Group and the Business Delivery Board, and be responsible for the upkeep of documents relevant to supporting this work.
Undertake specific projects as required to support the Portfolio Director, Portfolio Board and the North Wales Economic Ambition Board, including research activity, developing proposals, organising regional events etc.
Work in collaboration and in partnership with key officers from the UK Government and the Welsh Government to deliver the priorities of the North Wales Economic Ambition Board.
 
Strategic
Support the co-ordination, development and delivery of the North Wales Growth Vision
Support the collective co-ordination and management of the inter-dependencies across programmes and projects
Champion the procurement principles of Ambition North Wales across the partnership
 
Portfolio Management Office
Work with the Senior Operations Officer to ensure sufficient resources are in place across the Portfolio Managmenet Office to support both programme/project delivery and the business operations of the team;
Support the Senior Operations Officer to ensure compliance with all set procurement, employment, audit, legal, financial and information management systems.
 
Performance and Risk Management
Collate and co-ordinate reports for the Portfolio Management Office and North Wales Economic Ambition Board;
Support the monitoring, evaluation and assurance for the Portfolio Management Office
 
Reporting and Accountability
Prepare and co-ordinate reports for the Economic Ambition Board, supporting Boards, sponsoring Governments, partners and stakeholders.
Provide quality control for reports and returns.
 
Ambassadorial
Acting as an advocate for the Growth Vision and the region.
Development and management of effective external relationships at all levels.
 
Compliance and Conduct
Working to all set policies and procedures and law e.g. financial, equalities, health and safety.
Demonstrating the highest standards of professional behaviours and values in line with Ambition North Wales’ organisational values.