Swyddi ar lein
Monitoring and Finance Officer Temporary
£24,496 - £26,845 a year | Temporary (see job advertisement)
- Job title:
- Monitoring and Finance Officer Temporary
- Corporate Leadership Team
- Supporting People
- Closing date:
- 05/10/2023 10:00
- Job type/Hours:
- Temporary (see job advertisement) | 37 Hour
- £24,496 - £26,845 a year
- Pay Scale:
Gwynedd Council offers an attractive employment package, for more information please click on the Information Pack
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually. (Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
This is a temporary post to be held until 31/12/2024
For further information about this post please contact Chloe Roberts on 07971527800
Interview date - To be confirmed
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH Tel: 01286 679076 E-Mail: Swyddi@gwynedd.llyw.cymru
CLOSING DATE: 10.00 AM 05/10/2023
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.
• Ability to communicate effectively with customers, staff and stakeholders in plain, easy to understand English and/or Welsh, both in writing and verbally
• Demonstrable organisational skills
• Ability to work as part of a team and build and maintain effective and supportive relationships with peers and partners
QUALIFICATIONS AND RELEVANT TRAINING
NVQ Level 4 or equivalent in a relevant field e.g. Accountancy, Business administration, Management
Degree or equivalent
ECDL or equivalent
• Experience of establishing and maintaining monitoring systems
• Experience of establishing and maintaining processes
• Experience of financial administration
• Experience of gathering and analysing data and information
• Experience of dealing with public finance
• Experience of working within grant terms and conditions
• Experience of working to tight schedules and under pressure
• Background of working within teams and independently without supervision.
• Experience of Project management
• Experience of monitoring third party contracts
SKILLS AND SPECIALIST KNOWLEDGE
• Knowledge of project monitoring systems
• Knowledge of grant terms and conditions
• Excellent organisation skills
• Scrutiny, revising and challenging of data / information
• Problem solving skills
• Administrative skills
• Strong communication skills – verbal and written
• Excellent working knowledge of software packages such as MS Access and MS Excel
• Ability to work to deadlines
• Ability to prepare reports
• Experience and understanding of procurement processes
• Experience and understanding of auditing requirements
Listening and Speaking
Able to deal with all aspects of the job verbally in a confident manner in both English and Welsh.
Reading and Understanding
Able to use and interpret correctly any information in both English and Welsh from a wide variety of sources in order to deal with all aspects of the post.
Able to present written information in both English and Welsh using the most appropriate language and style to meet the needs of the reader.
Purpose of the Post
• The post will work within the Supporting People Team. The post will be supporting the implementation of the Community Resilience (SPF funded) programme by supporting the project manager to ensure delivery of the programme’s outputs / outcomes and its efficient implementation.
• Ensure that the people of Gwynedd are at the heart of everything we do.
Responsibility for functions . e.g. staff, budgets, equipment
• Specific budgets allocated to the project
• Personal equipment (IT equipment, mobile phone etc)
Main Duties .
• Establish, develop, and maintain recording systems in relation to the project's budget and activities.
• Establish, develop, and maintain recording systems in relation to the partners' activities and budgets.
• Responsibility for providing performance data and helping with financial entitlements and evidence.
• Maintain financial management systems.
• Monitor the program budget according to profiles.
• Ensure financial suitability and quality assurance through budget management.
• Create and prepare financial reports for the Project Manager and the project board.
• Provide information on financial details regarding applications for money / grant.
• Prepare and provide financial reports to the program sponsor.
• Provide a financial administration service to the team - orders, invoicing, transfers, travel expense claims, petty cash and all other financial instructions.
• Act as the program's point of contact in relation to auditing, and annual reports.
• Establish and maintain monitoring systems for program outputs and outcomes.
• Record the successes of the program in accordance with its indicators, targets, performance measures and results, collecting case studies and customer satisfaction forms.
• Provide information and reports to the Project Manager,
• Support the Team / Partners to implement the project.
• Prepare all financial claims accurately and on time.
• The post holder is expected to be aware of the requirements of the Health and Safety legislation and to cooperate with the Directorate’s Health and Safety Manager to ensure compliance with the relevant requirements.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any worry or suspicion that a child or vulnerable adult is being abused
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
• The post holder is expected to work some evenings and weekends .
• The post holder should be in possession of a full driving licence and have access to a private vehicle.