Swyddi ar lein
Early Years Transformation Project Co-ordinator
£33,486 - £35,336 a year | Temporary 31/03/2024
- Reference:
- 22-22767-H3
- Job title:
- Early Years Transformation Project Co-ordinator
- Directorate:
- Children and Supporting Families
- Service:
- Early Years Unit
- Closing date:
- 25/08/2022 10:00
- Job type/Hours:
- Temporary | 31/03/2024 | 37 Hour
- Salary:
- £33,486 - £35,336 a year
- Location(s):
- See Job Advertisement
Details
Job Advertisement
Gwynedd Council offers an attractive employment package, for more information please click on this [Information Pack] https://www.gwynedd.llyw.cymru/en/Council/Jobs/Working-for-us.aspx)
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
For further information about this post please contact Sioned Owen on 01286 678824
Interview date to be confirmed.
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076 E-Mail: Swyddi@gwynedd.llyw.cymru
CLOSING DATE: 10.00 AM, THURSDAY, 25 AUGUST 2022
The Council will request a Disclosure from the Disclosure and Barring Service for the successful candidate.
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.
Person Specification
PERSONAL ATTRIBUTES
ESSENTIAL
• Person who pays attention to detail, who prioritises work, shows innovation and meets specific deadlines
• Person who takes ownership of work and completes and submits it to the highest standard possible
• Person who collaborates effectively and is able to work as part of a team
• Person with the ability to lead and manage different work packages and deal with periods of heavy work
• An energetic person with high expectations and a flexible attitude with the ability to work on her/his own.
• Person that shows obvious creativity and motivation, and acts pro-actively to drive the work forward
• First-rate interpersonal skills.
• Person who's ready to represent the Council at meetings by contributing and presenting information
• Diplomatic and patient character
DESIRABLE
• The ability to lead and train
RELEVANT QUALIFICATIONS AND TRAINING
ESSENTIAL
Degree or similar qualification in a subject relevant to the requirements of the post.
DESIRABLE
• Project Management Qualification, e.g. Prince2
• ECDL qualification or corresponding qualification in the use of ICT
RELEVANT EXPERIENCE
ESSENTIAL
• Experience of developing frameworks and procedures aimed at delivering improved services
• Experience of working and communicating with a number of stakeholders
• Experience of taking responsibility, ownership, leading and managing complex projects
• Experience of advising, challenging and influencing on a strategic level in a complex organisation
• Experience of creating a broad range of documentation for different forums by adapting the mode so it's suitable for the situation and the target audience
• Experience of leading complex work programmes
• Experience of undertaking research to inform decisions
DESIRABLE
• Experience of working with project management methodology e.g. PRINCE 2
• Experience of working in Local Government
• Experience of working in the Early Years field
• Experience of creating Cabinet reports
• Experience of training and / or mentoring
SKILLS AND SPECIALIST KNOWLEDGE
ESSENTIAL
• The ability to analyse complex information
• The ability to plan, monitor, report, organise, plan and communicate effectively
• Excellent verbal communication, interpersonal and written skills and respect the need to be confidential
• Awareness of the range of processes and requirements associated with the school reorganisation field
• Knowledge and experience of creating business cases
• Knowledge and awareness of the Council's political system
• Knowledge and Understanding of Welsh Governments priorities
• The ability to work under instruction and collaborate as a member of a team.
• The ability to use assessments effectively
• The ability to check, lead and manage the quality of the work - by ensuring consistency, and that they are compatible with the Council's other strategies
• Experience of using different software packs including Microsoft Office (e.g. Word, Outlook, Excel, PowerPoint)
• Effective interpersonal skills and the ability to build a professional relationship with a range of consultees
• Driving licence
DESIRABLE
• Knowledge of the basics of project management methodology e.g. PRINCE2
• Knowledge of Vanguard methodology
LANGUAGE REQUIREMENTS
Higher Level Listening and Speaking
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.
Able to provide a presentation that has been prepared beforehand and respond to any comments and questions on it through the medium of Welsh and English.
Higher Level Reading and Understanding
Able to understand standard written Welsh and English, both formal and informal.
Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Higher Level Writing
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinions in Welsh and English. (Assistance is available to check the language)
Those attributes expected of the post-holder should be described. These will be used as criteria when assessing each applicant.
Job Description
Location
To be confirmed
2 Purpose of Post
• Ensure the people of Gwynedd are at the heart of everything we do.
• This role will be working with all the Early Years services including health, childcare, play, parenting and early education provision. The project manager will be expected to develop a mindset and results that will lead to introducing public services in a collaborated and integrated way and notes the specific commitment to create a system that puts the unique needs of every child at the centre of it.
• The officer will work with Welsh Government, the Local Authorities of the North and key stake-holders who are responsible for planning and managing various projects in relation to the early years provision. This will include coordinating steering groups and local work streams, managing projects and change, facilitating workshops, consult and engage with the community, work in partnership to facilitate and support integrating and transform the early years.
Responsibility for Resources. e.g. staff, finance, equipment
IT Equipment
Grant Funding
Main Duties.
• Lead on establishing arrangements and implementing the Early Years Transformation Project including coordinating governing arrangements and accountability with the Steering Group; develop methodology and the scope of the project. Fulfil the role of project management by drafting documents of high standard, including but not restricted to; the Project Initiation Document, project plans, the risk logs and monitoring progress and financial reports. There will be a need to ensure that all the documents continue to be current throughout the project
• Coordinate and support the Early Years Manager and the Assistant Heads to develop plans, targets and work programmes and reporting mechanisms to ensure the project's effective communication
• Map and evaluate the early years provision against the Maturity Matrix by collaborating closely with the 'Early Intervention Foundation' that allows integrating and transformation within the early years through developing strategies to address any gaps in the provision of services for families and their children 0-7 years old.
• Define and scope the present early years 'system' across the needs levels (general; early and preventative intervention; targeted; statutory); and across the early years themes (education, care, parenting, play, health).
• Facilitate workshops and consultations to support leaders and managers to share a general understanding of the early years, to analyse, plan and develop systems that keep the child in the middle within the agreed time restrictions and budget.
• Report on progress regularly in accordance with the governing arrangements, to the main stakeholders and other groups as required.
• Manage the research work and the analysis needed in relation to the project by collaborating with the Council's research Unit. Undertake the research and analysis required by converting and analysing notional information, data, policy and practice of your partner agencies and partner agencies at work to support effective operation of services across the early years.
• Investigate how to re-structure the early years systems within current budgets by building on our programmes, services and current early years support, and create an early and preventative intervention system that's more integrated, seamless and responsive that puts the unique needs of every child at the centre of it.
• Map the Early Years IT systems and identify opportunities to make better use of systems jointly.
• Note and assess the needs of training workers, ensuring that the workers have the skills and the information needed to work effectively with children (including children with disabilities) and families across the need levels.
• Concentrate on improving service cohesion, planning, commissioning and operate a needs led approach.
• Manage communication with stake-holders including the informal and formal consultation processes needed by ensuring clear and effective communication by adapting the mode so its suitable for the situation. Develop and maintain connection with relevant local and national projects.
• Collaborate with other members of the team, officers of the Council's Directorates, relevant local and national projects and external stakeholders such as Welsh Government Civil Servants in accordance with project requirements
• Plan a strategy / business plan to develop the early years systems, with priorities, to collaborate to provide services in a coordinated, integrated and timely way.
• Assess the business situation of the present internal Early Years provision, note the potential for developing and creating a robust business plan to move the service forward.
• Ensure compliance with relevant legislations and guidelines, including the Council's financial Regulations.
• Collect, interpret an ensure compliance with all legislations, guidelines and local, relevant enterprise policies in the context of early years provision.
• Prepare reports for the Cabinet and other political forums in accordance with the Council's internal arrangements.
• Prepare documentation, attend and report in meeting to ensure that the projects are moving in the right direction and continue to be viable
• Responsibility for self-development.
• Ensure compliance with Health and Safety regulations in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s equal opportunities and equality policies.
• Responsibility for managing information in accordance with the Council’s information management standards and guidelines. Ensuring that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements, etc.
Work some unsociable hours
Travelling is expected to be a part of the job.
The above is only an outline of the duties of the post, in order to provide an idea of the responsibility levels associated with the post. This job description is not comprehensively detailed and the duties of the post could change from time to time without changing its basic nature and level of responsibility.
