Swyddi ar lein
Housing Executive Officer
£34,834 - £36,648 a year | Temporary
- Reference:
- 24-27656
- Job title:
- Housing Executive Officer
- Directorate:
- Housing and Property
- Service:
- Housing
- Closing date:
- 17/10/2024 10:00
- Job type/Hours:
- Temporary two years | 37 Hour
- Salary:
- £34,834 - £36,648 a year
- Pay Scale:
- S4
- Location(s):
- Caernarfon
Details
Job Advertisement
Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
For further information about this post please contact Hedd Morlais Glyn Tomos on heddtomos@gwynedd.llyw.cymru
Interview date to be confirmed.
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076
E-Mail: Swyddi@gwynedd.llyw.cymru
CLOSING DATE: 10.00 AM, 17/10/2024
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.
Person Specification
Personal attributes
Essential
One who pays attention to detail.
Resilience and determination to succeed.
One who is able to prioritise work and meet specific timescales.
Possesses strong communication and interpersonal skills.
The ability to communicate fluently through the medium of Welsh and English with customers, staff and stakeholders in clear, correct, and easy to understand language, orally and in writing.
Possesses effective organisational skills.
The ability to work as part of a team and to build and maintain effective relationships with stakeholders and partners.
The ability to work independently.
The ability to cope with various information sources and prepare brief and balanced reports for senior officers.
The ability to evaluate work and learn from previous experiences.
Possesses a driving licence and owns a car or is able to provide a car for business use associated with the post.
Desirable
One who is able to lead and train.
Qualifications and relevant training
Essential
Degree and / or professional or relevant qualification for the role.
Evidence of continual professional and personal development.
Desirable
-
Relevant experience
Essential
Experience of developing frameworks and procedures aimed at delivering improved services.
Experience of being able to establish and foster working relationships with people from other departments, agencies and sectors.
Experience of managing projects within a service.
Experience of working to tight schedules.
Experience of ensuring that team members work in an effective way and receive relevant support when completing tasks.
Experience of achieving successful results.
Support in various work fields across the Council.
Prepare minutes and provide written guidance for others.
Desirable
Experience of working with, and managing, a number of stakeholders.
Experience of managing/coordinating complex projects across services.
Experience of training and/or mentoring.
Experience of advising, challenging and influencing on a strategic level in a complex organisation.
Skills and specialist knowledge
Essential
Able to organise, plan and prioritise tasks and workload effectively.
The ability to represent the Council in internal and external meetings.
Ability to deal with challenging clients in a robust but fair manner.
Ability to plan and review workload, meet deadlines and performance standards.
Firm understanding of the political dimension within the Council.
Able to process and analyse complex information.
Able to plan, monitor and report.
Excellent verbal communication, interpersonal and written skills.
Desirable
People management experience.
Language requirements
Listening and Speaking - Higher
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.
Reading and Understanding - Higher
Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Writing - Higher
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).
Job Description
Purpose of the Post
• Ensure that the people of Gwynedd are at the heart of everything we do.
• Support the Assistant Head Housing & Property to fulfil his/her responsibilities by working closely with the Senior Executive Officer within the Housing and Property Department
Responsibility for functions . e.g. staff, budgets, equipment
• -
Main Duties
• Provide operational support to the Assistant Head Housing & Property to assist him/her to undertake their role as well as operate as part of the Team that supports the work of the Housing and Property Department. This necessarily means undertaking a wide range of duties as required. These duties include the following:
• Prepare documentation, attend and report in meetings to ensure that the vision of the Housing and Property Department, including the Housing Action Plan, is moving in the right direction and continues to be viable
• Support with the process of preparing reports for the Cabinet and other political forums in accordance with the Council's internal arrangements.
• Support the Assistant Head Housing & Property and deputise in any absences with the work of bridging cross-departmental elements to reach the aims and objectives set
• Maintain suitable arrangements to work jointly with the Housing Associations and other public partners and within the third sector in the work fields they are responsible for.
• Maintain systems to manage complaints and for teams to complete them within the specific timetables.
• Lead on coordinating responses to enquiries for information regarding services provided, including requests submitted under the Freedom of Information Act.
• Arrange monthly Information Exchange meetings ensuring that information sharing arrangements and strategic measures are in place for every session.
• Support recruitment activity for specific posts in the department.
• Represent the Assistant Head Housing & Property in working groups, and internal and external meetings in Housing work fields, including meetings outside normal working hours as required.
• Organise, coordinate and keep minutes of the Department's managerial and corporate meetings ensuring that the action points that derive from them receive attention.
• Prepare reports for members and Senior Managers as required.
• Conduct background research work and draft reports at the request of the Assistant Head Housing & Property including providing briefing notes to the Assistant Head Housing & Property as required.
• Responsible for establishing a robust filing system for Strategic Housing matters.
• Take responsibility for work to identify key tendencies in various fields by providing regular support and updates and consider good practice at other establishments.
• Support the Team Managers to ensure that measures to challenge performance are prioritised and completed.
• Support the Assistant Head Housing & Property to resolve any barriers that the teams are unable to resolve.
• Respond to correspondence and enquiries associated with projects, either verbally, by phone, e-mail or letter.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
Special Circumstances . e.g. the need to work unsociable hours, special working arrangements etc.
• The need to work unsociable hours from time to time.
